If you would like to be added to our relievers list, please contact the Office at office@maunu.school.nz

Office Assistant Position

We are excited to welcome a new Office Assistant to our friendly, high-performing school team! This is a fixed-term parental leave position from Term 1 – Term 4 (February–December 2026), offering a fantastic opportunity to be at the heart of a busy, vibrant school office.

Working closely with our Office Administrator and Principal, you’ll be the warm and professional first point of contact for students, families and whānau, while providing essential administrative support that keeps the school running smoothly. The role is Monday to Wednesday, 8.30am–3.15pm during term time (with some additional hours in term breaks), starting in late January (or by negotiation).

If you’re an organised, adaptable administrator who enjoys working with children and families, thrives in a team environment, values confidentiality, and brings a positive, can-do attitude, we would love to hear from you. This is a wonderful chance to contribute to the wider life of the school while developing your skills in a supportive and welcoming environment.

Please send your covering letter and CV to applications@maunu.school.nz

Job Description

Application Information:

Maunu School Office Assistant 

Position: Office Assistant – Fixed term parental leave cover from February to December 2026

Reporting to: Office Administrator; Principal

Pay Scale: Grade 3 Administrative scale. Hourly rate depending on experience   and qualifications.

Hours: 8.30am – 3.15pm

Monday – Wednesday during school term time. (Some additional hours during term breaks will be required)

Start date:           29th January (or negotiated)

Key Attributes, skills and experiences:

  • A background in administration (preferably in a school office or similar)
  • Honesty and reliability
  • Adaptability and flexibility
  • Excellent communication skills: clear, friendly and pleasant – is easy to approach and builds rapport well
  • Ability to work under pressure
  • Excellent time management skills with a strong work ethic
  • Confidentiality 
  • Excellent computer skills and ability to learn quickly. Proficient in Google suite, WORD and EXCEL
  • Enjoy working with and for children, families and whanau and other staff 
  • An ability to work as part of a high performing team
  • Cultural understanding and sensitivity

Task Description and Responsibilities:

  • Maintain student records on ETAP, including attendance, student records, enrolments, reports
  • Management of the school enrolment scheme, including enrolment of new students
  • Welcome all visitors in a polite, friendly and professional manner
  • Manage school reception counter, meeting and greeting visitors, students, parents/caregivers and staff
  • Receive incoming phone calls and emails and respond in an efficient and timely manner
  • Ensuring up-to-date information is available to parents in various forms (school app, website, emails, newsletters)
  • Compile the school newsletter and distribute
  • Maintain the school’s website to ensure information is up-to-date and accurate
  • Manage medication brought to school by students, maintaining sickbay and accident register, dealing with illnesses and accidents, contacting parents. A current first aid certificate is required. Training will be provided and the cost covered by the school.
  • Maintain the first aid kits, ensuring they are stocked appropriately and available for trips and EOTC events
  • Maintain new entrant health and immunisation records and liaise with the Public Health Nurse as required
  • Maintain daily attendance procedures to ensure the whereabouts of all absent children is checked and recorded
  • Complete the Ministry of Education roll returns March and July    
  • Maintain Enrol database to ensure requirements are met
  • Responsibility for monies processed through the school office & KINDO, including school trips, camps, donations, fees, book club etc
  • Ensure all money received is receipted correctly
  • Support Office Administrator in reconciling banking
  • Responsibility for school photocopiers – maintenance, use etc
  • Contribute to the wider life of the school and attend whole school events as requested by the Principal or Office Administrator.
  • Cover the role of other office staff when they are away
  • Additional duties as requested and negotiated (within reason) by principal and/or office administrator.